How to Qualify for A Small Business Loan
Each lender has their own specific criteria that you must first review and understand. This way, when it comes to filling out the application form, you will save lots of time and frustration.
> Separate personal & business finances
Besides keeping your sanity and protection during
tax season, there are many other good reasons why you should keep your business and personal finances separate. It makes bookkeeping super easy, keeps your financial health intact and protects your personal assets.
Don’t know where to start? Let’s begin!
- Open up a separate checking account - when your checking accounts are separate and you only draw from the business account, tax time rolls around, all you would have to do is review your bank statements for that specific account. You can do your taxes and other financial reporting straight from that account’s bank statements.
- Get a business credit card - It will help you buildup your business credit history and keep it separate from your personal credit history. And when there is something out of your business’s budget, you won’t be tempted to use your own business card.
- Set a budget for your small business - Don’t pull more money out of your personal account if you can’t afford something for your business. Set a budget for yourself based on your business’ current earnings so you can avoid that temptation. Use this pre-made annual budget template to keep track of your small business finances.
- Keep track of business receipts - If you use your personal items, like your vehicle or cell phone for business purposes, you should keep track of the cost. Use a logging tool to track of their usage.
- Divide business expenses - Any sort of personal entertainment, food and travel expenses that you have must be kept under personal finances. It can be quite tempting to write it off as a tax deduction but going out for dinner with family and friends doesn't qualify as business expenses.
How to open a business bank account
- Choose a bank - You need to find a bank that meets your business’ current needs and what you may need down the road. Ask yourself this: are you looking for a bank that has features like mobile check deposit and cash management? Also, some banks offer cash bonuses. So you might want to consider earning interest on the funds in your business account.
- Prepare all of your business documents - Here’s a list of what you need to open up a business bank account:
- Business Number
- Business license and/ or business name filing
- Partnership agreement (if applicable)
- Articles of incorporation (if applicable)
- Articles of organization
- Cash flow projections - Set a budget for your small business - Don’t pull more money out of your personal account if you can’t afford something for your business. Set a budget for yourself based on your business’ current earnings so you can avoid that temptation. Use this pre-made annual budget template to keep track of your small business finances.
- Open the bank account in-person or online - now that you have chosen your bank and have collected all the necessary documents, you can either open up your business account in-person or online. It depends on your preference: do you feel comfortable opening up a business bank account on your own? Or would you like to have someone walk you through the process? If you want to verify certain information and ask questions, the latter is a better option for you.
How to build you business credit
Building business credit takes time but you can take some steps towards it. If you already haven’t, you can incorporate and establish your business. You can keep track of all your income and credit payments in order to pay your bills on time, or even better, pay early. It’s true that paying your bills on time is vital to building your
business credit score but even so, credit report errors do happen and can damage your score. In such cases, you can check your credit score for free on getloop.ca, and
report any inaccuracies on your credit report through a Canadian credit bureau.
> Create a business budget
The process of creating a small business budget is actually not as difficult as you might think. It usually begins by looking back at your past income and expenses. If you’ve been in business for a long time, this process is much easier because you’ll have more data to look back on as you start creating your forward-looking budget. If your business is new, you will have to do more research into typical costs within your industry and gather working estimates for your finances.
- Examine your revenue - look back on your business and find all of your income sources. Add them up to see how much your business is earning on a monthly basis. This would be your revenue, NOT profit. Once you have all of your income streams, then you have to calculate your monthly income — preferable for the past 12 months.
- Subtract fixed costs from income - fixed costs are any cost that is essential on a recurring basis for your business operation, such as rent, supplies, payroll, taxes, insurances, etc. They might occur daily, weekly, monthly, or yearly so make sure you get as much data as possible.
- Variable expenses - These are costs that change depending on how much you use them. Majority are necessary for your business to stay in operation, such as utilities, marketing costs, replacing old equipment, etc.
- One-time costs - unexpected expenses happen when you least expect them and when you’re tight on budget. Don’t stress. Instead, prevent this from happening by making sure that you have some extra cash on hand when planning for contingencies within your budget. Also put an amount aside for emergency fund. This way you’ll be ready when something goes wrong, like an equipment breaks down or need replacing, or when you need to replace inventory. Of course you have the option to apply for a small business loan as well.
Accounting & Bookkeeping
This is the most crucial part of your small business. Keeping your finances in order will help you keep track of required records, especially when tax season rolls around. If you feel comfortable doing it yourself, go for it, but it is highly recommended that you
hire a good accountant as they will be able to answer your questions and provide you with essential tips and advice.
There are many benefits to keeping your business records organized. Some of the major benefits include planning and forecasting future financial positions, comparing past and present finances, and saving lots of time and energy if your business gets audited.
The most important thing is to keep records of your transactions. Some of these include:
- All receipts for your business (paper or electronic)
- Sales & expenses
- Payroll
- All taxes (collected and paid)
> Financial Statements
Keeping track of your business’ day-to-day operations through
financial statements is not only beneficial in running your business but also useful when seeking funding from lenders. Additionally, keeping tabs on your finances allows you to ensure your products and services are priced accurately, and to determine your cash flow and file taxes easier.
Take time to understand your financial statement. The best way is to meet with your accountant for a yearly financial check up. They can go over your numbers and explain how they affect your business.
There are three key features in all business financial statements: income, balance sheet and cash flow.
- Income statement - As a small business owner, it’s important to have a good handle on the money coming in and going out of your business. An income statement is a report that provides revenues and expenses of your business. By creating this report, you group expenses based on their cost type. For instance, product expenses count as the cost to produce the good, and administrative costs could be general company expenses.
You then have to deduct expenses from revenues and report the net income at the bottom of the financial statement. This figure becomes an overall summary of the profitability of your business. - Balance sheet - The balance sheet provides a report of your business assets, liabilities and stockholder’s equity. Generally, businesses either own assets or finance them. Here is the accounting equation for it:
- Assets = Liabilities + Stockholders’ Equity
The balance sheet is usually more detailed than the income statement and requires full inventory of every asset. - Cash flow - It is the cash that comes in and goes out of your business. The cash that comes in is from customers or clients who are purchasing your products or services. If your customers or clients don’t pay upfront, a portion of your cash flow will come from your account receivables. The cash that goes out of your small business is payments and expenses such as rent, mortgage, loan payments, taxes and other account payables.
Cash flow also indicates if a business is able to pay its current liabilities, which is an important factor in determining the business’ financial health.
> Develop a Business Plan
A business plan is a written document that describes the purpose of your business, its sales and marketing strategy, its financial background and a projected profit and loss statement. Every business needs to have a business plan, as it provides direction and attracts investors. It’s basically vital to the success of your small business.
Here’s what to include in your small business plan:
- Cover page: Include your business name, logo and contact information so investors can easily reach you
- Executive summary: Provide a description of your business concept, the industry, your business structure, and your products and services. Then provide 4-8 reasons why your business will be successful
- Company overview: This is your company profile; where you are located, when and how you were formed, and your legal entity.
- Management team: Describe the key employees in your business and why they’re qualified for their respective positions. You can also mention gaps in your team and who you plan to hire.
- Market Analysis: Describe the market in which you are competing, how big it is and how and what trends are affecting it.
- Marketing strategy: Describe what marketing tactics you will use to promote and sell your product or service. Provide information about your ideal customers and your budget.
- E-business strategy: identify how you plan to use the internet and new technologies to reach customers and manage your business. This is the best part to explain how these strategies can save you money.
- Competitive Analysis: identify your competitors and their key strengths and weaknesses. Discuss how you plan on making your business more successful than others.
- Operational Plan: Outline operational processes that your company needs to accomplish to become successful. These include milestones that you want to accomplish within the next 3-5 years.
- Financial Plan & forecasts: Provides ways in which your company generates revenue. If you are seeking funding, identify how much you require to start or to operate your business. At the end, include a summary of your financial projections.
- Appendix: Use this part to include full financial projections, projected income statements, balance sheets and cash flow statements.